The One Thing Your Project Management System Might Be Missing

Upgrade your Project Management with this simple yet overlooked strategy

Project Management is a core activity of every business. And making it effective is crucial for successful operations.

You can have the best team in place, or the most disruptive technology, but without proper management, even the most promising projects can quickly run into roadblocks.

1. Common Pitfalls

A common pitfall is failing to understand the role of the different stakeholders that participate in a project.

Lots of businesses focus on having software that allows them to create and manage tasks, and that’s great!

But, is this enough?

Many stakeholders, especially those from the leadership team, will not have tasks assigned to them and want to avoid going through each task to understand how the project is developing.

And as a project owner, you want to have them as engaged with the project as possible. In the end, if an important decision needs to be made, you’ll need them informed and by your side.

2. The Power of Effective Communication

Again, the key aspect of successful projects is effective communication.

Providing regular, clear, and concise information adapted to the needs of each stakeholder will ensure that everyone understands their part, role, and what’s needed from them.

3. The Missing Link

Ok, understood, agreed. But, how can we ensure this? Apart from having projects and tasks defined?

Super easy! -> Status Updates.

Providing regular Status Updates for each project will ensure that everyone involved understands the project’s current status, challenges, achievements, and next steps.

However many of the current project management tools don’t incorporate this ability. They give you the ability for great task management but just fall short in looking at the big picture of a project.

And this hinders your decision-making process.

4. How ProjectOS Pro can help

As an Operations Project Manager with over 7 years of experience working for companies like Amazon or Accenture, and a certified Notion Creator, I decided to leverage my knowledge to create the ultimate Project Management Notion Template.

With ProjectOS Pro, it’s super easy to access and visualize every project status.

As you can see in the image below, the latest status update date for each project is shown. So everyone knows when they need to update a project status.

But not only that, because UX and ease of use are also important for implementation.

You can directly access the latest status update of a project just by clicking on the status link, and a new page will open up.

And this is just one of the cool features of this Project Management Tool. But there’s more: OKRs management, meetings, tasks, etc.